When deploying new data storage use throughout your business, there are bound to be some missteps along the way. Whether it be lack of preparation, lack of communication, or simply that the manual is in Chinese, there will always be issues. We put together this short guide to stop you making some of the more common mistakes in data storage deployment.
7 Data Storage Deployment Disasters (Best Avoided)
What are these horrible failures to avoid? Let’s stop wasting time and find out!
1 – Relying on Free Storage
The Drive and Google Docs are great – but if they get hacked is Google or Microsoft likely to take the blame for your data loss? Lots of people rely on the free data providers far too readily and with no real thought as to what will happen in a security emergency. Some of the used IBM computer servers out there are affordable and far safer.
2 – Data lost in translation
Lots of firms will fail to have a backup before they transfer data from one server to another, or from offsite to onsite and vice-versa. Without backing up data there is a risk of losing it. Don’t take that risk. Make a backup before you send it to the new data storage array, and you will safeguard it.
3 – Data lost to the Ether
Not literally… but if you send data to be stored somewhere across an international boundary you are at risk of losing control of it. Say the law changes in the EU while you have data storage facilities in Italy. You might not legally have the right to access that data any longer and it is lost. In fact, EU law instructs against keeping data out with the EU specifically for this purpose.
4 – Not Enough Bandwidth
If you don’t have the internet speed to swap files around then that data storage change is going to take a long, long, long time. Make sure you have enough bandwidth if you are transferring between online and offline data storage options or you might end up using up bringing the office to a standstill simply by transferring a file or two.
5 – No Monitoring
Sometimes, a firm will assume everyone knows how to work the new data storage solution and roll it out without any further considerations. Before you know it there is mass panic. Then worse, it has gone wrong and nobody knows exactly why. Monitor the situation. Check for inconsistencies. Like any other business software process, make sure it is accountable and up to task.
6 – Lack of Communication
We touched on this above but a lack of communication with staff can result in an epic failure. When rolling out new data storage solutions in your firm, ensure you make the staff aware of the changes – and of when they will take place. Ideally you should give each staff member using the new system training, but we know that isn’t always possible for a small business.
7 – Lack of Risk Management
While files are being transferred, they are best to be encrypted. In fact, every stage of the data storage transfer process ought to be subject to the same astute data protection policies you have on all your client’s information. Hackers are waiting to pounce on unprotected data. Don’t let it happen to you.