Controlling Access At Your Small Business


Controlling Who Can Access Your Business is Essential

Fraud is a major problem for American businesses, both large and small. Many experts argue that fraud is a worse problem for small businesses since these businesses often lack the sophisticated safety measures of large corporations. However, this does not have to be the case. There are affordable security systems designed specifically for small businesses–security systems that can control who has access to key areas within the business, as well as key files. Here is how identity management and access control work in the small business sector.

Building Access Control

Identity management is what your company uses to (as the name implies) identify employees within your company, as well as within certain departments of your company. The badges that many employees are required to wear are part of building access control. Identity management systems for building access control go far beyond badges though. Here we have some key components:

  • Procedures and policies
  • Databases
  • Technology

Identity management starts with the procedures and policies that your company puts in place to determine how employees are identified. Identity management also involves keeping track of who currently works at your company. This is typically done through databases. At a large company with high turnover, keeping track of current employees can seem like a fulltime job in itself.

Finally, identity management relies on technology. This includes the technology that scans employees’ badges to grant them access to the building, as well as more sophisticated technology, such as fingerprint or retinal scanners. The technology that your company pursues as part of its building access control will depend on your needs and budget.

Access Control

Access control goes hand-in-hand with identity management. Once someone’s identity is established, access is granted or denied based on that identity. A basic identity of access control -and one that most people are familiar with -are the security gates that are often found at entrances to large companies. Access control technology goes way beyond that, however. Access control is used to determine who can enter your building, who can access certain areas within your building, who can access certain databases and files, and who can access certain software/applications. Often, access control is tiered, meaning that employees are granted certain levels of access. For example, an employee might have access to your company’s building, but not the server room. An IT worker may only have access to certain applications, while the IT manager has access to all of them.


For your building access control to be effective, your employees need to know how to use it. A good business security company should be able to provide your company with training on how to use identity management technology. Who you choose to share that training with will depend on your company’s policies and procedures.

Staying Current

Identity management technology – and practice – is constantly changing. If you have an identity management system that has not been updated in several years, it is likely time for an update. There’s a new world of technology convergence set for the access control industry, staying abreast of the available updates and technologies is beneficial for you and your business.The goal is to stay one step ahead of the fraudsters.


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